DRAFT MINUTES - THESE MAY BE SUBJECT TO CHANGE BEFORE THEY ARE  ADOPTED



A meeting was held on June 7th 2016 at Llanfechain Memorial Hall

PRESENT

Cllr S Chaloner (Chair) Cllr C Richards (Vice Chair) Cllr B Ellis Cllr J Humphreys

Members of the public 6

APOLOGIES

County Cllr G Thomas was not present due to ill health

PRESENTATION BY STW

The Chair stated that the presentation formed no part of the Council Meeting, and required no formal declarations of interest from members.

Representatives from ST Water and Mott MacDonald Bentley had asked to give a presentation and answer questions on the proposed upgrading of the sewerage treatment works in the village.

They outlined plans that will involve a new permanent access road continuing on from the road running through Maes Dinas, which will serve to deliver materials and equipment and will also provide a new permanent access for vehicles in the future.

They stated that the work will commence later in June and continue until Spring 2017.

Assurances were given that impact from the construction would be kept to a minimum, but many questions from both the Council and the public received indeterminate answers.

Concerns were raised about the proposed permanent new access road, which as far as the Council were aware, no planning application had been received.

The Council emphasised that they were very disappointed by the lack of communication from both companies to the community; many of the residents in the village had been unaware of the presentation and consequently missed out on an opportunity to ask questions. An invitation for another public meeting was extended to the companies, for a later date.

MINUTES FROM PREVIOUS MEETING

The minutes of the last 2 meetings were accepted as correct.

DECLARATIONS

No declarations were made

MATTERS ARISING

1. Policy discussion on guidelines for Councillors holding meetings with the public. Advice had been received from both One Voice Wales and Powys CC Scrutiny Officer, which will be circulated for Councillors to read before the next meeting.

2. Consideration was given to recording meetings on audio devices. Councillors considered there were no real benefits. For a member of the public to make any recording was not an option; that role should fall to the Clerk, but then it was questioned if the recordings were necessary and would they have to be stored for perpetuity. It was decided to first seek advice from OVW.

REPORT TO THE COUNCIL FROM THE PLAYGROUND PROJECT.

The Committee’s next meeting scheduled for tomorrow night, hoped to confirm the last details of the Lottery Funding application, which will then be passed on to Councillors for agreement at the July meeting.

REPORT FROM POWYS COUNTY COUNCIL

County Councillor Gwynfor Thomas was not available.

REPORT FROM THE CLERK TO THE COUNCIL

POLICIES & CONSTITUTION

A decision was made for Councillors to approach members of the public to encourage co-option, and refer them to the official notice of co-option on the noticeboard.

Recreation Field

* Inspection report for June had been received, completed by a member of the Playground Committee. It was pointed out that the footpath surface has become overgrown.

* Correspondence had been received from Powys CC about transferring the Recreation Ground to the Community Council, a firm decision had yet to be made.

* A cheque for £125 towards the maintenance of the recreation field, had been received from the Football Club

* Advice had been received from OVW about seeking the views of residents adjacent to the Rec. Field, which will be circulated.

PLANNING

LDP Examination has been suspended

LLANFYLLIN LIBRARY

An email had been received from Llanfyllin TC asking if all community councils in the area would be prepared in principle to contribute to Llanfyllin’s outlay on some equitable basis.

FINANCE

* Official Notification had been received of an increase in the hourly rate for Clerks from April 1st 2016 and for April 1st 2017

* The Audit for documents for 2015/16 will be circulated for approval at the next meeting.

HIGHWAYS

Correspondence from Dyfed Powys Police received about dog mess hung on hedgerows along Ystrad Y Ceunant, stated that they planned to insert comments in the local press and on their Twitter page.

CONSULTATIONS

* Welsh Government – Proposed changes to Planning Policy Wales Chapter 6, policy for consideration of the historic environment through the planning system.

CORRESPONDENCE RECEIVED

* Thanks from St Garmon’s Church for donation towards grass cutting.

* Invitation from Planning Aid Wales to attend Training on “How to Respond to Planning Applications”. Training to be held in Welshpool on 19/7/2016 at a cost of £30 per person

* National Library of Wales – invitation to archive the web site. It was agreed to accept the invitation

* Powys CC – Notice of new Digital Newsletter which will provide latest news from Powys CC

* Planning Aid Wales – latest digital news letter

* MHMC – minutes from their March meeting

* PCC – notification that results of planning applications would be emailed to the Clerk every 2 weeks

* OVW – notification of training opportunities

* PCC – notification of the removal of the school waste paper skip

* Cllr Kibble- advisory of the possible removal of the local garden waste skips

CORRESPONDENCE SENT

Concerns that had been raised about the proposed changes to Llanfyllin Library

FINANCE

INVOICES TO BE PAID THIS MONTH

A. Grass cutting for April: 2 cuts @ £28 per cut. £67.20 including VAT, payment was proposed by Cllr Richards, seconded by Cllr Ellis

BANK STATEMENTS CURRENT BALANCES

Community Account - £7,938.34

Business Money Manager Account - £697.18

AOB

It was agreed that another meeting with the representatives from ST Water and Bentley should be arranged very soon, to give all residents the opportunity of asking questions.

As this item was of an urgent nature, it was agreed that conditions under AOB could be waived, so that, due to the short timescale, Councillors could agree that a letter of complaint could be sent as quickly as possible to Severn Trent, passing on the concerns raised during the presentation and their lack of formal communication.

The meeting ended at 9.15pm

Date of next meeting 5th July 2016