DRAFT MINUTES - THESE MAY BE SUBJECT TO CHANGE BEFORE THEY ARE   ADOPTED


A meeting was held on July 5th 2016 at Llanfechain Memorial Hall 

 

PRESENT 

Cllr S Chaloner (Chair)Cllr C Richards (Vice Chair)   Cllr B EllisCllr J Humphreys 

County Cllr G Thomas   

Members of the public 10 

 

MINUTES FROM PREVIOUS MEETING 

The minutes of the last meeting were accepted as correct.   

DECLARATIONS 

No declarations were made   

MATTERS ARISING 

 1. Policy discussion on guidelines for Councillors holding meetings with the public. Advice had been received from both One Voice Wales and revisions made by Powys CC Scrutiny Officer, which had been circulated for Councillors to read. Cllr Humphreys proposed acceptance of the revised guidelines, Cllr Richards seconded, all agreed that they should be put on the website 

 2. After due consideration it was decided at present, not to record meetings on any video or audio devices. 

 3. A reply had been received from Severn Trent Water, who had apologised for their lack of communication to the community about the proposed upgrading of the treatment works. They also informed Council that they have decided to delay the start of the works for approx. 2 months, and assured the community that another public meeting will be held before commencement. 

It was decided that the proposed meeting should be organised and chaired by Severn Trent and Cllr Humphreys proposed that a letter be sent to advise them of this decision; emphasising that the community receives plenty of notice and to provide details on how to contact the Caretaker, so that they could make their own arrangements. 

 4. There had been some doubt about the retention of the garden waste skips currently sited in Llansantffraid. County Cllr Thomas assured Council that there were no plans to have them removed or any of the other recycling points. As a result of recent fly tipping, CCTV cameras had been installed to curb this practice. Llansantffraid Community Council is determined to keep these services going, as if they were removed, it is likely that parking charges could be implemented. The recycling bins have been removed from Llanfyllin Town Car Park. 

 

REPORT TO THE COUNCIL FROM THE PLAYGROUND PROJECT. 

The recent consultation for the preferred design received a large number of votes and positive comments. Some redrafting of the lottery bid application is required before being submitted to the Council, in time for the September meeting. 

  REPORT FROM POWYS COUNTY COUNCIL   

County Councillor Gwynfor Thomas apologised for not attending the last 2 meetings, due to a lengthy illness. He also stated that he has to go back into hospital for further treatment and will probably not be able to attend the September meeting either.   

He had received complaints about potholes on the roads; a decision on funding is still pending. Other complaints had been received about verge trimming; he explained that Powys CC has implemented a new policy of only cutting the verges on the main roads once a year, to cut costs. 

Suspended governors of Llanfyllin High School have been re-instated, pending an appeal.   

Llanfyllin Council Depot has had a reprieve and will remain active for now. 

REPORT FROM THE CLERK TO THE COUNCIL 

POLICIES & CONSTITUTION 

 Cllr Richards had compiled a short article on co-option, which had been included in the latest issue of the village newsletter. 

 The Clerk asked for authorisation to oversee some much needed maintenance of benches etc. in the recreation field during the summer recess. This was agreed. Cllr Humphreys suggested contacting the probation services to carry out some of the work.   

Recreation Field 

 Inspection report for July had been received, completed by a member of the Playground Committee. It was pointed out that the footpath surface had become overgrown and hedges required trimming. It was also noted that the dugout has still not been repaired, requires cleaning and the goal posts need to be painted. It was hoped that some maintenance will be carried out by LFC this summer. 

 Advice had been received from OVW about seeking the views of residents adjacent to the Rec. Field, which had been circulated. Mrs H Renwick advised waiting until the final design had been decided, before the Community   Council sought the views of residents 

 It was noted that the wooden fence at the edge of the field had yet to be repaired after damage had been caused from a reversing vehicle. An offer of repairs was made by the drivers family. 

 The information board at the Mount has yet to be repaired; necessary maintenance is required before winter. The Clerk will continue to make enquiries. 

FINANCE 

 The Audit for documents for 2015/16 were approved, completed and signed by the Chair. 

 The Clerk had compiled the first quarterly budget review of the year. There were no questions.   

ROW 

Correspondence had been received stating that the replacement bridge is no nearer to being re-instated. 

HIGHWAYS 

Cllr Humphreys raised safety concerns about inadequate traffic controls and signage when a large tree was felled, temporarily blocking the B439. She was concerned that emergency services could have been delayed as there was no indication at either end of the road, about blockages or delays. She called for greater awareness, consideration and responsibility from contractors whose activities may result in interrupting traffic movements. 

PLANNING 

Notification of planning granted for improvements at The Cottage, Pentre, Llanfechain   

CORRESPONDENCE RECEIVED 

 Community Health Councilfeedback requested on a new leaflet to be issued on how to raise concerns and complaints 

 Powys CCreminder that plastic film is no longer collected for recycling 

 Russell Georgemonthly newsletter (available by email only) 

 Powys CCPowys War Memorials Project 

 Powys CC information on the Community Delivery Facebook page 

 Wales Audit Office Open Data – information on public services working together 

 Powys CC LDP progress meeting in September 

 MHMClatest minutes and agenda for next meeting in September 

 Powys CC information received about permitted development for utilities companies 

CORRESPONDENCE SENT 

Concerns raised about lack of notice given by ST Water about the proposed upgrading 

FINANCE 

INVOICES PAID THIS MONTH 

 1. Clerk’s quarterly invoice for April, May and June Wages £421.03, Office Expenses £40.98 payment proposed by Cllr Richards, seconded by Cllr Ellis 

 2. Annual fees for website - £41.98 including VAT payment proposed by Cllr Richards, seconded by Cllr Humphreys 

 3. One Voice Wales – payment for training - £35.00 payment proposed by Cllr Richards, seconded by Cllr Ellis 

BANK STATEMENTS CURRENT BALANCES 

Community Account - £8171.14 

Business Money Manager Account - £697.30 

AOB 

A member of the public raised concerns about recent flood warning signs that were confusing and considered to be sited in the wrong places. County Cllr Thomas noted the concern and said he would pass it on. 

The meeting ended at 8.45pm 

 

Date of next meeting 6th September2016