DRAFT MINUTES - THESE MAY BE SUBJECT TO CHANGE BEFORE THEY ARE   ADOPTED



 Llanfechain Community Council

Cyngor Bro Llanfechain

www.llanfechain.org.uk

A meeting was held on December 6th2016 at Llanfechain Memorial Hall


PRESENT

Cllr S Chaloner (Chair)    Cllr B Ellis     County Cllr G Thomas    Cllr G Marshall  Cllr S Marshall

     

Members of the public 5


DECLARATION OF NEW Councillors

2 new Councillors, Mr. & Mrs. Marshall, were welcomed and asked to sign the declaration forms, witnessed by the Clerk


MINUTES FROM PREVIOUS MEETING

Cllr Ellis agreed the changes to the September minutes, which were then signed by the Chair, the October minutes were also agreed and signed.


DECLARATIONS

No declarations were made


MATTERS ARISING

 1. The Chair had approached Mr. C Richards about his reasons for resigning as a councillor; he stated that a number of prior commitments no longer allowed time for him to be effective as a councillor.

The Clerk had received a letter from a resident, requesting copies of resignation letters from the last 4 Councillors who had left. One Voice Wales advised that resignation letters are not normally made available to the public, and so the request was declined.

 2. Councillors agreed that new guidelines were necessary to dispel confusion about the role of the Council and the public, both at meetings and dealing with correspondence received. It was also considered that guidelines about the Code of Conduct would be helpful.

A letter had been received from a resident, endorsing the duty of the Clerk to decide whether correspondence was inappropriate for a meeting.  


REPORT FROM POWYS COUNTY COUNCIL

County Councillor Gwynfor Thomas stated that Powys CC were still looking at cost cutting measures and were now reviewing the costs of leisure centres in Powys.

He advised that any carers that were unable to reach their clients because of icy roads should contact Powys CC direct.

The Clerk asked if the drains on the roads could be emptied, Cllr Thomas replied that he had already put in a request.

Powys CC has yet to make a decision about closing Potters Recycling Centre in Welshpool. It was confirmed that the plastic and can banks will be removed from Llansantffraid car park, as from other sites in Powys.




REPORT FROM THE CLERK TO THE COUNCIL

Recreation Field

  The inspection sheet for December had been received, no issues had been raised

  The Clerk had engaged a solicitor at the request of Powys CC, to handle the necessary contract and searches for the transfer of the recreation field. An estimation of costs had been received from the solicitor.


FINANCE

  The Clerk had prepared an annual draft budget outlining expenses and income for the year to assist Councillors in deciding the precept for 2017/18. The Chair urged Councillors to consider the figures carefully as a decision must be made at the January meeting.

  A letter had been received from a resident reminding Councillors that any increases in precept will affect householders proportionately.


ROW

  An update on the replacement bridge had been forwarded to the Clerk by a member of the Ramblers Association. Highways Engineers had been invited to survey the area and calculate costs for a replacement, to enable Countryside Services a chance to plan their budget for next year. It has been 3 years since the bridge was removed; Cllr Thomas suggested writing to pass on the community’s disappointment in the timescale and lack of concern that has been shown by the department.

  Powys CC informed Council that their 10 year review of their Rights of Way Improvement Plan would be undertaken over the next 7 months. Notification of this review to be displayed on both the Council’s website and notice board.


ELECTIONS

Elections for Community Councillors and County Councillors will take place on 4/5/2017. Information had been received regarding the estimated cost to the Council.

 

CLUSTERING

The Chair had attended the most recent meeting and confirmed that LCC had agreed to join the cluster and to receive services through the group.

Street services and verge maintenance will be provided by the cluster group; Powys CC has agreed to pay 45% of the costs, with communities within the group making up the shortfall on a pro rata basis.

Each Council will be allowed 1 Director to be a representative on the proposed Company Board. The next meeting will be held on 15/12/16. The Chair will attend.


CORRESPONDENCE RECEIVED

  Older People Wales – invitation to complete questionnaire

  Montytrax – update on progress and a donation request. It was agreed to invite a representative to speak to Councillors before making a decision on a donation.

  Future Generations  – update on Future Generations Act

  Natural Resources Wales – notification of new contact number& list of reportable incidents. Copies will be displayed on the web site and the notice board.

  Welsh Government – Electoral Reviews: Policy and Practice

  Welsh Government – Planning Policy Wales revisions

  Glyn Davies -  invitation to a meeting on proposed changes to Parliamentary Consituency Boundaries on 5/1/2017 at Welshpool

  MHMC – minutes of last meeting

  Welsh Government – Draft Account and Audit Wales Regulations 2016


FINANCE

INVOICES PAID THIS MONTH

 A. Memorial Hall – invoice for room hire for meetings held: 12 meetings £75. Payment proposed by Cllr Ellis, seconded by Cllr Chaloner

 B. HMRC – PAYE interest payment of £1.15 required. Payment proposed by Cllr Ellis, seconded by Cllr Chaloner

 C. Clive Heaton – Grass cutting throughout August: 5 cuts £168 inc. VAT. Payment proposed by Cllr Ellis, seconded by Cllr Thomas


BANK STATEMENTS CURRENT BALANCES

Community Account - £8883

Business Money Manager Account - £697.42


LATE CORRESPONDENCE

Permission for remedial tree work granted at Mount View

Welsh Government – information on Land Disposals Tax


AOB

Cllr Ellis volunteered to act as the Council’s representative at future Memorial Hall Committee meetings.


CONFIDENTIAL

The following is for Councillor’s eyes only and will not be available to the public.



The meeting ended at 8.45pm meeting January 10th 2017